If you don’t already have one, it is time to buy a week-at-a-glance planner, some nice pens and some highlighters. Life is crazy. If juggle 100+ things in a week, how are you ever going to be proactive and do more than just what you NEED to do? How will you fit it all in?
If you don’t know whats going on in tomorrow, let alone, next week, how are you ever going to function effectively and with a sense of peace and a smile on your face?
This may seem really old school compared to the online calendars, to-do lists and meeting notifications you get on your phone. Maybe this even could be a tad redundant in many people’s eyes. You maybe right. However, I really believe in the power of writing things down to unleash an action and the ability to look at a whole week (or month) at once.
I love lists, I love crossing things off and getting s**t done! If you try a paper planner, you’ll see the benefit of looking at the bigger picture, (vs. online calendars) and the joy and sense of satisfaction and making and accomplishing your lists.
I’ve (Karen) been a teacher for 20 years, so Sunday nights have always been a planning and logistics night. By having a planner with the week laid out, I can juggle work, a husband that travels, two children, two dogs, a household, my personal well-being and a social life.
To be able to plan, you will need the following:
- 20 minutes of time, once a week (sunday night or Monday morning is best)
- A “Week-at-a-Glance” planner
- Pens and highlighters
- Sticky Notes
Step One: Open up your planner to today’s week. (You don’t have to start at the beginning of the year, but if it’s December, you might as well wait until January.) Add all of the blocks of time you are at work, school, vacation, sports, meetings or events you have planned and anything else you do on a regular basis. Pick a color for each priority in your life. Don’t forget to add blocks of time for “family fun” and ” Me” time!
Step Two: Now think about three to five action items that you need to get done and write them each on a separate sticky note and add them to your week at the side. It can be anything from “Go to Costco”, “Renew Driver’s License” or “Find a Yoga Class” or even, “Schedule lunch with Kim”. As you complete them, check them off. This will feel so good and reaffirm what else needs doing. If they don’t get done that week, move the sticky note to next week’s plan. No pressure, its just a good way to remember things you wanted to do and get them done.
Step Three: I always like to challenge myself on a weekly basis to do something nice for others. A simple challenge to thank people or give back in a small way is important to maintain a community and it makes you feel good. Make it a mission to pay for the Starbucks in the car behind you at the drive through. Complement a friend (or stranger’s) outfit or hair cut. Donate some old towels or blankets to the Humane Society.
Step Four: You may want to just start with a week at first. But as soon as you get the hang of it, you will look farther into your month and maybe start planning some career, family or future goals. It does become quite addictive. An example of a graphic organizer I created in January is above. It was a great way to track my weight, workouts, spending and family goals that month. The key is consistency. Make it a priority to plan your week!
- Remember this should only take 20 -30 minutes of time a week. Do not labor over this or you will not maintain it.
- Try and keep track of the color highlight you use. Add a legend or key until you learn which highlighter color is for what.
- IMPORTANT: Learn to say no! When you see the scope of your week and it’s full – or needs to save room for YOU time, try using one of the following to say no!
~ “While my heart wants to say yes yes yes, the reality of my time makes this a no.”
- ~ “I am honored by your request but I’m in a season of refocusing my priorities and have committed not to add anything new right now.” ~ ” Thank you for thinking of me . Your project sounds wonderful. However, as much as I would love to be involved, I can’t give your project my full attention it deserves.”
~ Also, remember that “No.” is a complete sentence. You don’t have to make it flowery. A simple, “No, I’m sorry, I can’t.” is a good answer as well.
- Don’t forget to schedule in some “Me” time, time to see your “folks”, exercise, go for a relaxing walk; anything that can help you de-stress, connect and find joy!
- One tip from Kim is to do the things that you DON’T really want to do – the things that you want to put off – FIRST. (e.g. Ugh. I don’t want o make that phone call or submit my expense reports! DO IT! Just get them out the way.+) Aren’t you sick of seeing them on your to-do list? Cross them off! Talk about a sense of satisfaction!
I wish you all the best in your planning endeavors. Please comment below with any tips or tricks you use to manage this crazy life!
Lots of Love,